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Manual Prepared In Accordance With Section 51 Of The Promotion Of Access To Information Act, Nr 2 Of 2000

MEDICAL INFORMATION TECHNOLOGY SA (PTY) LIMITED

INDEX

  1. Introduction
  2. Contact details
  3. Guide in terms of Section 10 of the Act
  4. Notice(s) in terms of Section 52(2) of the Act
  5. Information / documents available in accordance with other legislation
  6. Documents / information held by Medical Information Technology SA (Pty) Limited in terms of the Act
  7. Other Information
  8. Availability of the Manual

1. INTRODUCTION

 The aim of the manual is to assist potential requestors as to the procedure to be followed when requesting access to information / documents from Medical Information Technology SA (Pty) Limited as contemplated in terms of the Act.

The manual may be amended from time to time and as soon as any amendments have been finalized, the latest version of the manual will be made public.

Any requestor is advised to contact L C M Kierznowski should he / she require any assistance in respect of the utilisation of the manual and / or the requesting of information / documents from MEDITECH.

The following words will bear the following meaning in this manual:-

"the Act"shall mean the Promotion of Access to Information Act, Nr 2 of 2000, together with all relevant regulations published.

"the / this manual"shall mean this manual together with all annexures thereto as available at the offices of MEDITECH from time to time;

"MEDITECH"shall mean Medical Information Technology SA (Pty) Limited, structured as a private company selling and supporting a health care information technology system to the Health Care industry.

"SAHRC"shall mean the South African Human Rights Commission.

"Information Officer"a senior director of MEDITECH who has been appointed as the Information Officer of MEDITECH, and to who requests for information in terms of the Act, should be addressed.

2. CONTACT DETAILS (section 51(1)(a) of the Act)

 Name of body: Medical Information Technology SA(Pty) Ltd
Director and Appointed Information Officer: L C M Kierznowski
Address: Thandanani Office Park, cnr Invicta Road and Mutuka Place, Halfway Garden Extension 28, Midrand
Postal Address:P.O. Box 1940, Halfway House, 1685
Telephone: +27 11 805-1631
Fax: + 27 11 805-1624
E-mail:mkierznowski@meditech.co.za
Website address: http://www.meditech.co.za

3. GUIDE IN TERMS OF SECTION 10 OF THE ACT (Section 51(1)(b) of the Act)

 In terms of Section 10 of the Act, a guide will be compiled by the South African Human Rights Commission containing such information as may be required by a person who wishes to exercise any right contemplated in the Act. The guide will be made availabl e in all official languages by the SAHRC and is obtainable from the SAHRC.

Contact details of the South African Human Rights Commission are as follows:

PAIA Unit
The Research and Documentation Department
Private Bag 2700
HOUGHTON
2041
Telephone:+27 11 484 8300
Fax:+27 11 484 0582 / 1360
Website:www.sahrc.org.za
E-mail:PAIA@sahrc.org.za

4. NOTICE(S) IN TERMS OF SECTION 52(2) OF THE ACT (Section 51(1)(c) of the Act)

 At this stage no notice(s) has / have been published.

5. INFORMATION / DOCUMENTS AVAILABLE IN ACCORDANCE WITH OTHER LEGISLATION (Section 51(1)(d) of the Act)

 MEDITECH keeps information / documents in accordance with the following legislation (please note that this is not an exhaustive list):
  • Insolvency Act, Nr 24 of 1936 (Sections 134 and 155)
  • Pension Funds Act, Nr 24 of 1956
  • Income Tax Act, Nr 58 of 1962 (Section 75)
  • Companies Act, Nr 61 of 1973
  • Copyright Act, Nr 98 of 1978
  • Regional Services Councils Act, Nr 109 of 1985
  • Value Added Tax Act, Nr 89 of 1991 (Section 65)
  • Occupational Health and Safety Act, Nr 85 of 1993)
  • Compensation for Occupational Injuries and Diseases Act, Nr 130 of 1993 (Section 97)
  • Labour Relations Act, Nr 66 of 1995
  • Basic Conditions of Employment Act, Nr 75 of 1997 (Section 31)
  • Employment Equity Act, Nr 55 of 1998 (Section 26)
  • Skills Development Act, Nr 97 of 1998
  • Medical Schemes Act, Nr 131 of 1998
  • Skills Development Levies Act, Nr 9 of 1999
  • Unemployment Insurance Act, Nr 63 of 2001
The above records, in so far as being of a public nature are available automatically without a person having to request access thereto in terms of the Act, as envisaged in Section 52.

6. DOCUMENTS / INFORMATION HELD BY MEDITECH IN TERMS OF THE ACT (Section 51(1)(e) of the Act)

 MEDITECH holds the information / documents listed herein below:
  • Details relating to the operational, commercial and financial interests of MEDITECH
  • Commercial/Supplier contracts
  • Client data base (information of clients, commercial and financial information, contracts, information on agreements, proposals, tenders and intellectual property of such clients)
  • Standard Employment Contracts
  • Employment Equity Report
  • Skills Development Report
  • Human Resources (personal information of past, present and prospective employees)
  • Insurance policies
  • Rules and regulations relating to the pension fund, medical aid and group risk benefits.
The MEDITECH website address is (http://www.meditech.co.za) and it is accessible to anyone with access to the internet. It contains a profile on MEDITECH, its contact particulars, services rendered and fields of expertise and its professional staff.

It is recorded that any and all documents / information requested pertaining to the aforesaid shall only be made available to a requestor subject to the provisions of the Act. None of the information held by MEDITECH is automatically available without a person having to request access in terms of and subject to the provisions of the Act.

A request for information should be in the prescribed for, addressed to the Information Officer and submitted against payment of the prescribed fee.

7. OTHER INFORMATION (Section 51(1)(f) of the Act)

 The Minister of Justice and Constitutional Development has to date not published any regulations in terms of this Section.

8. AVAILABILITY OF THE MANUAL (Section 51(3) of the Act)

 8.1 This manual is available for inspection at the offices of MEDITECH, free of charge.
8.2 Copies of the manual may be obtained, subject to the prescribed fees, at the offices of MEDITECH.
8.3 The manual can also be accessed on the websites of SAHRC (www.sahrc.org.za) and MEDITECH (http://www.meditech.co.za ) and will be published in the Government Gazette.
8.4 It should be noted that the manual accessible on the website of the SAHRC and in the Government Gazette, does not include the request forms or fee structure. The request forms and fee structure can be obtained on the SAHRC website (www.sahrc.org.za) or the website of the Department of Justice and Constitutional Development (www.doj.gov.za) (under "regulations").
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